🛡️New Policy on Releasing Statutory Documents to Auditors

Protecting Your Company’s Confidential Data

At Boss Boleh, we are committed to protecting our clients’ information while supporting their compliance needs. In light of recent fraud attempts involving individuals impersonating auditors to obtain sensitive documents, we have introduced a new policy to strengthen the way we release statutory documents to auditors.

🔐  What’s New?

Effective immediately:

1. Statutory documents will no longer be released to auditors or third parties via personal or unverified email addresses. (Example: [email protected] ❌)
2. All statutory documents will be sent directly to the client’s registered email.
   Clients can then share the documents with your auditors.
3. If auditors require the documents directly, they must:
   • Email us using their official corporate email address (e.g., [email protected] ✅)
   • Include their name, firm, and purpose of request
4. If the auditor is unable to use a corporate email address, we will require written authorisation from a company director before we can proceed.

📝 Sample Authorization Message (From Company Director)

You may use the following format to authorise the release of documents:

📚 What Is a Statutory Audit?

A statutory audit is a legally required examination of a company’s financial records. It ensures your financial statements are accurate and comply with accounting and regulatory standards under the Companies Act 2016 (CA 2016).

Audits are required unless your company qualifies for an audit exemption based on guidelines set by the Companies Commission of Malaysia (SSM).

📄 Documents Auditors Commonly Request:

Auditors may request the following statutory documents for verification:

• Section 14 – Certificate of Incorporation
• Constitution (if any)
• Section 58 – Directors’ Details
• Section 78 – Shareholders’ Information
• Section 51 – Registered Office Address
• Section 32 – Share Certificates or Share Allotment
• Auditor Appointment Resolutions
• AGM Resolutions (if applicable)

⚖️ What Does the Companies Act 2016 Say About Audits?

The requirement for a statutory audit is outlined in the following key sections of the Companies Act 2016:

Section 248 – Directors’ Duty to Prepare Financial Statements

• Directors must prepare financial statements annually and ensure they are audited (unless exempt).

Section 266 – Appointment of Auditors

• All companies must appoint an auditor at their first AGM and at each subsequent AGM.
• If no appointment is made, the Registrar (SSM) may appoint one.

Section 267 – Duties of Auditors

• Auditors must report whether the financial statements give a true and fair view.
• They must confirm that proper accounting records are maintained and that they received all necessary information.

💬 Need Assistance?

If you’re unsure about your audit requirements or need support with document requests, feel free to reach out to our Team at [email protected] or WhatsApp us at our general line: 018-7678055.

At Boss Boleh, we make business compliance simple, safe, and stress-free—so you can focus on growing your business.

Want to ensure your company stays compliant with SSM’s latest guidelines?

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📲 WhatsApp: 018-7678055